Privacy Policy for European Countries

This Privacy Policy explains how Kaynex Law Offices (the “Firm”) may process personal data of personal data of data subjects in the European Economic Area and the United Kingdom (collectively, the “European Countries”).

We are committed to protecting your privacy in compliance with applicable data protection laws i.e. the Act on the Protection of Personal Information of Japan , the EU General Data Protection Regulation (“GDPR”) and the UK Data Protection Act (“UK DPA”) and other laws, regulations and standards concerning the handling of personal information.

This Privacy Policy for European Countries shall apply together with the Firm’s Privacy Policy, which sets forth the Firm’s policy concerning treatment of privacy data and information pursuant to Japanese law, but the former shall prevail over the latter to the extent that these policies contradict with respect to personal data of data subjects in the European Countries.

Our website may contain links to and from third-party websites. These third-party websites and any services that may be accessible through them have their own privacy policies. We are not responsible for these third-parties’ data protection activities. We encourage you to be aware of this when you leave this website and to read the privacy policies applicable to these third-party websites.

Personal Data Which We May Collect

We will collect and process the following personal data about you:

• We may obtain your personal data through our contact with you as our client (including potential client) or business partner (including potential business partner). Personal data so obtained may include name, title, e-mail address, phone number, fax number, company name, address, department and position, signature, other information (when relevant to disputes, collected personal data may include those relevant to such disputes). Also, we may obtain your personal data through making or receiving payments. Personal data so obtain may include your bank account and other data necessary for processing payments, and other related billing information.
• We may obtain your personal data through our contact with you as a party related to the persons referred to in a. above, an adverse party, an interviewee, etc. (“related parties”). Personal data so obtained may include name, title, e-mail address, phone number, fax number, company name, address, department and position, signature and other information (when relevant to disputes, collected personal data may include those relevant to such disputes);
• We may obtain your information when you contact us through the contact form on our website or when you apply to our promotional activities including newsletters and on-line or off-line seminars. Personal data so obtained may include name, e-mail address, phone number, company name, address, department and position, and other information;
• We may obtain your personal data through recruitment activities. Personal data so obtained may include name, e-mail address, phone number, birth date, gender, face photograph, and other information described in your resume or otherwise submitted to us; and
• When you visit this website, it automatically collects certain types of data related to you (“access data”). These types of data include access logs, web beacons (also known as pixels), cookies, etc. These types of data may remain in your computer and continue to collect data. For more information about how we use your access data and the respective legal bases, please see our Cookie Policy.

Sensitive personal information: In the course of our professional services, we may represent you and/or your organization in legal matters that require us to collect and use sensitive personal information relating to you (i.e., information about your racial or ethnic origin, political opinions, religious beliefs, trade union activities, physical or mental health, sexual life and sexual orientation or details of criminal offences, or genetic or biometric data).

Purpose of Use of Personal Data

• Personal data obtained from our clients (including potential clients) and business partners (including potential business partners):
  • To perform the professional services including advising and representing our clients;
  • To investigate and confirm the status of conflicts of interest, etc.;
  • To send you research materials, publications, articles, or notices of seminars and other events or other promotional materials that might be of your interest;
  • For proper internal law firm administration, including the verification of client identity, maintenance of reference files, and operation of IT systems for administrative purposes; and
  • For proper accounting and invoicing.
• Personal data of the related parties:
  • For providing our professional services including advising and representing our clients.
• Personal data provided through the contact form on our website or when you apply to our promotional services:
  • For communicating with you, including answering your questions and sending messages or requests;
  • For providing our professional services including advising and representing our clients;
  • For processing matters related to client relationship including conflict check and fee estimates;
  • For registration as an attendant to the seminar or recipient of newsletters, and relevant communications;
  • For providing promotional information and materials;
  • For analyzing interests of visitors to our website，optimization and improvements of our website and other analyses related to marketing; and
  • To prevent and unauthorized access to our website and information system.
• Personal data provided through the recruitment procedure:
  • For arrangement for recruitment procedures including interviews, review and evaluation of applications and applicants.
• Information collected through this website：
  • Analyses of visitors’ interest and conducting other marketing analysis.
  • Providing promotional items based on your request.

For the above purposes, we process your personal data on the following legal bases:

1. Contractual performance: We need to process your personal data to perform the contract we enter into with you and/or the legal service you required, we will use the personal data for such purposes.
2. Legal Obligation: We need to comply with a legal obligation under applicable laws. Specifically, based on the rules provided by the Japan Federation of Bar Associations, or other authorities, we are required to confirm certain matters for identification of the person with whom we deal with and/or its representative or controlling person when you seek our legal advice for the first time, and periodically thereafter or upon occurrence of certain event which triggers requirement of updated verification.
3. Legitimate Interests: The use of your personal data is necessary for legitimate interests pursued by us or a third party, and your interests and fundamental rights do not override those interests.
4. Consent. This is where you have given consent for us to process your personal data. However, even if we obtain consent from you, we may process your personal data based on other legal grounds. The withdrawal of your consent shall not affect the lawfulness of processing performed based on the consent before your withdrawal.

Disclosure of Personal Data to Recipient

We may share your personal data with the following categories of recipients:

Kaynex Law Offices LPC（ケイネックス法律事務所弁護士法人）
Service providers such as outside professional advisors and internet and IT-related service providers.
Any relevant party, law enforcement agency, or court, to the extent necessary for us to provide our professional services or comply with applicable law or regulation.

Transfers of personal data outside the European Countries

The personal data that we hold about you are intended to be stored in Japan by or on behalf of the Firm, but may be transferred to, and stored by, a third party outside Japan and the European Countries.

Where we transfer your personal data to a third party outside the European Countries, we will ensure that:

• The recipient destination has been subject to a finding from the European Commission that it ensures an adequate level of protection for the rights and freedoms that you possess in respect of your personal data (e.g., Japan); or
• the recipient enters into standard data protection clauses with us that have been approved by the European Commission.

You can obtain more details of the protection given to your personal data when it is transferred outside the European Countries (including a copy of the standard data protection clauses which we have entered into with recipients of your personal data) by contacting us in accordance with the information indicated in Contact Details below.

Retention Period of Personal Data

We will retain the Personal Data that we collect for as long as it is necessary for the purposes set forth in this Privacy Policy for European Countries, unless otherwise required by applicable laws.

Your Rights Regarding Your Personal Data

You have a number of legal rights in regard to the personal data we retain. These rights may depend on where you are located and which data protection laws will apply to the relationship between you and us, but would typically include:

• The right to access: you can ask us for a copy of part or all of your personal data which we process for the purposes set out above;
• The right to rectification: you can ask us at any time to correct your personal data if it is incorrect or incomplete;
• The right to erasure: You can (in certain circumstances) ask us to delete your personal data. We may be unable to delete your data if we are legally obliged to retain it.
• The right to request that we restrict our processing of your personal data in certain circumstances: You can in certain circumstances object to our processing of your personal data or ask us to “restrict” our use of it.
• If you have consented to our processing of your personal data, you can withdraw your consent;
• You have the right to ask that personal data which you have provided to us be provided to you in machine readable format if we process that data using automated means, you have consented to its use or so that we can enter into a contract with you.

We aim to respond to all legitimate rights requests within the relevant statutory time limits; however, where permitted by law, we may take longer if the request is complex.

Contact Details

You may contact the Firm at:

Kaynex Law Offices
Akasaka Star Gate Plaza 13F, 2-3-5 Akasaka, Minato-ku, Tokyo 107-0052, Japan
Attention:
Phone: +81-3-6777-9775
E-mail: info@kaynex-law.com

Cookies

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This website uses an IP anonymization feature provided by Google Analytics. Your IP address will therefore be truncated/anonymized by Google as soon as it receives it., Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to us. Google will not associate your IP address with any other data held by Google.

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Further information concerning Google’s terms of use and privacy statement can be found at https://www.google.com/analytics/terms/gb.html or at https://policies.google.com/?hl=en&gl=uk.]

Amendment of Privacy Policy

We may modify this Privacy Policy for European Countries from time to time and will post the updated Privacy Policy for European Countries with a “Last Updated” effective date of the revisions. We recommend that you review this Privacy Policy for Europe periodically.